Privacy Notice

Who we are

We are Recrusr Oy, a company registered in Finland.

Address: Liisanpuisto 12 A 11, 33540 Tampere, Finland

Business ID: FI35675171

Privacy contact: hello@recrusr.com

We act as the data controller for your personal data when you use Recrusr as a candidate.

What we collect

When you use Recrusr, we collect:

• Account information — your name, email address, and a secure password
• Your CV and profile — the document you upload and the information it contains
• AI-generated profile data — structured data our AI creates from your CV to help match you with roles
• Technical information — automatically collected when you use the Service (IP address, device, usage logs)
• Voice interactions — if you use a voice feature (for example, voice CV coaching or a short clarification call requested by an employer), the audio recording, its transcript, and the answers extracted from it

We don't ask for sensitive personal data, but your CV may contain some (e.g. religion, ethnicity, health). We rely on your explicit consent at the moment you upload your CV to process that part of your data.

Why we use it

We process your data to:

• Provide and operate the Recrusr Service
• Match your profile with employer clients looking for candidates
• Communicate with you about your account
• Improve the Service using aggregated, anonymised data
• Keep the Platform secure
• Meet our legal obligations

Voice features

Some Recrusr features use an AI voice agent. You are always told that you are speaking with an AI, and you only take part if you give your consent first. Declining has no negative consequence for you.

Voice coaching. If you use voice coaching, the recording, transcript, and extracted profile information are used to help you improve your CV and profile.

Employer clarification calls. If an employer asks you to join a short call to clarify points in your CV, the recording, transcript, and your answers are visible only to authorised users of that employer, and only for the purpose stated on the consent page.

We do not use your recordings for any other purpose without a separate consent. Recordings are processed by our voice technology provider (ElevenLabs) as our sub-processor.

You can ask us to delete your recording, transcript, and extracted answers, including the copy held by our provider, at any time at hello@recrusr.com.

We do not analyse your voice to infer emotions, mood, personality, or other personal traits. Voice features only process what you say (the content of your answers), not how you sound.

On what basis (GDPR)

• Contract — most processing is necessary to deliver the Service you signed up for
• Consent — for special-category data in your CV, sharing your raw CV with a specific employer, voice features (recording and processing of your voice interaction), and optional marketing emails
• Legitimate interests — for security, fraud prevention, and improvement using anonymised data
• Legal obligation — for tax, regulator requests, and similar duties

Who we share it with

We share your data only with:

• Sub-processors that help us run the Service (such as AI inference and cloud hosting providers). They handle your data only on our written instructions, under data-processing agreements that meet GDPR requirements.
• Employer clients will see your profile when it matches their needs, and according to your visibility settings. We share your raw CV with a specific employer only with your explicit consent.

We do not sell your personal data.

A list of our sub-processor categories — and named providers on request — is available at hello@recrusr.com.

AI and human review

We use AI to read your CV, build your profile, and match you to roles. Final hiring decisions are made by employer clients — humans, not our AI.

You can ask us to:

• Explain how an AI-generated outcome works
• Have a human review the outcome
• Tell us your point of view
• Contest the outcome

Email hello@recrusr.com any time.

Your rights

Under GDPR, you have the right to:

• Access your data
• Correct inaccurate data
• Delete your data
• Limit or object to certain processing
• Receive your data in a portable format
• Withdraw any consent you've given

To exercise any of these, email hello@recrusr.com. We'll respond within 30 days.

Data outside the EU

Some of our service providers operate from outside the European Economic Area (for example, in the United States). When data is transferred outside the EEA, we use European Commission Standard Contractual Clauses and additional safeguards to protect it.

How long we keep your data

We retain your personal data only as long as we need it to provide the Service and to meet our legal obligations.

If you delete your account or ask us to erase your data, we will remove or anonymise your personal data within 30 days of your request.

We may retain anonymised analytics, backups during normal rotation cycles, and limited records of consent to demonstrate compliance with applicable law.

Recordings and transcripts from voice features are kept only as long as needed for the purpose you consented to, and are deleted when you withdraw your consent, delete your account, or ask us to delete them, unless the law requires us to keep them longer.

Security

We take appropriate technical and organisational measures to protect your personal data. These include encryption of data in transit and at rest, restricting access on a need-to-know basis, and collecting only the data we need to operate the Service.

If a personal data breach poses a risk to your rights, we will notify the relevant supervisory authority within 72 hours and inform affected individuals without undue delay, as required by GDPR.

Cookies

We use only the cookies needed to run the Platform (sign-in, session management). If we ever add non-essential cookies, we'll ask first.

Minimum age

You must be at least 16 to use Recrusr.

Changes to this notice

If we change anything material, we'll let you know by email and through the Platform at least 30 days before the change takes effect. You'll have a chance to close your account at no cost if you don't agree.

Contact

General: hello@recrusr.com

Privacy: hello@recrusr.com

Data Protection Officer: hello@recrusr.com

Security: hello@recrusr.com

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Recrusr Oy · Sammonkatu 15 A 11, 33540 Tampere, Finland · Business ID 3567517-1